SaaS Implementation Challenges and BidNexus Solutions
- xpavlova5
- Mar 25
- 4 min read
In our continuously evolving, high-paced, and omnichannel business environment, companies are increasingly turning to software-as-a-solution (SaaS) across all industries, including private sector organizations that engage in government contracting.
Whereas in the past, many companies relied on turnkey downloadable software or a hodgepodge of various apps, SaaS removes many of the obstacles that legacy approaches provided and thus help to maximize profitability and productivity.
That being said, companies need to be aware of SaaS implementation challenges and learn how to overcome them. That’s why, in this article, we’ll be offering you SaaS deployment tips so that you can address these critically important issues.
Our focus will be BidNexus - a customizable, software-as-a-service business solution for companies that are engaged in searching for and fulfilling government contracts (also known as bidding on tenders or responding to Requests for Proposals - RFPs).
Key SaaS Implementation Challenges
Every new software looks great “out of the box,” but in the real world, companies face the dual challenges of migrating existing data into the new SaaS app as well as integrating it with their legacy systems.
These two tasks can be especially burdensome for companies that have to follow strict data compliance requirements, which is often the case when working with government contracts. Luckily, apps such as BidNexus are designed to make importing existing data as simple and painless as possible, and its omnichannel approach means that it has one-click integration with common formats such as Microsoft Excel or Word.
Another one of the main SaaS challenges is training team members on the new system as well as overcoming user adoption resistance issues. Simply mandating that a new app be used is not always enough to clinch full user buy-in, and training can be costly in terms of time.
Fortunately, apps like BidNexus make it rather easy to overcome the issue because of how simple and user-friendly their working interface is. Everything is designed to be used on a web browser, with a clean layout and intuitive controls, thus minimizing the learning curve for new users and incentivizing buy-ins from team members and senior staff.
Lastly, security concerns with SaaS are of vital importance, particularly when it comes to sensitive data like government contracts and bid proposals. Thankfully, BidNexus employs latest generation encryption and full compliance with data security regulations like GDPR to ensure data safety.
How BidNexus Can Help Your Business Overcome SaaS Issues
BidNexus was designed by the people who manage the world’s largest and most trusted international development information services portal www.developmentaid.org. As such, it was built from the ground up with a number of key features to help organizations smoothly transition through SaaS implementation challenges.
To begin with, BidNexus is agnostic when it comes to diverse data formats and existing systems, making it really easy to import and access existing documents and files. Running in a secured browser window, BidNexus allows you to quickly drag-and-drop in legacy files, and its powerful search function ensures that your imported data can quickly be found. And BidNexus comes with one-click exporting capability to all the popular formats such as XLS (MS Excel).
Secondly, BidNexus simplifies user adoption with its uncluttered, intuitive interface. To the end user, the app has the familiar look and feels of a standard website even if, under the hood, its advanced algorithms and data analysis capabilities make this a powerful business tool. And if one of your users should happen to get stuck, BidNexus offers dedicated support to offer SaaS deployment tips as well as help your team members navigate and fully utilize the platform.
Lastly, BidNexus was specifically designed for companies working in the public procurement space, so it is fully compliant with all legal and regulatory standards for data privacy and security. As an online app with no downloadable content, BidNexus is always up to the latest encryption standards, meaning you can be confident that there is a minimum risk of data breaches or incurring non-compliance penalties.
Practical SaaS Deployment Tips for Using BidNexus
While it is reasonable to assume that an app this powerful and sophisticated must be difficult to install and begin using, you will be surprised by just how simple and painless it is to deploy BidNexus.
BidNexus exists in “the cloud,” which means that it can be accessed by any type of computer, phone, or tablet using any kind of browser model or operating system, which is pre-approved by your company, as an Administrator, of course. This gives companies enormous flexibility as there is only a minimal amount of work necessary to assess their current IT infrastructure and outline their integration requirements.
Another one of the common SaaS implementation challenges that BidNexus makes easy is the need for customization and testing. The makers of BidNexus understand that too many customization options can lead to confusion or unnecessary complexity, so the interface is intentionally kept as simple and intuitive as possible. And the team at BidNexus are always on hand to provide demos or test runs of the app so that you can be confident that it is the right SaaS solution for your organization.
And the final hurdle that BidNexus is designed to help businesses overcome SaaS issues is around training, user buy-in, and technical assistance. The average BidNexus user can easily master the app in less than an hour, minimizing the need for extensive and costly training sessions. And with a dedicated team of customer support specialists always on standby, you can rest assured that you can quickly resolve any issues that do emerge.
If you’d like to learn more about how BidNexus can help your organization succeed in the world of government contracting and public tender bidding, contact us to find out more.